2018 Registration Open!

Want to lead a field trip? Make sure you check the box to volunteer as a leader when you register.

AESS Member

Student

Full Conference: $145

Single Day: $85

AESS Member

Non-Student

EARLY BIRD SPECIAL Full Conference: $300

Regular Full Conference: $360

EARLY BIRD SPECIAL Single Day: $175

Regular Single Day: $190

Student

non-AESS member

Full Conference: $185

Single Day: $85

General

non-AESS member

*EARLY BIRD SPECIAL Full Conference: $370

*Regular Full Conference: $425

EARLY BIRD SPECIAL Single Day: $175

Regular Single Day: $190

 

*All full-conference general registrations include a one-year trial membership to AESS.

Registration Details

Welcome to AESS 2018

Thank you for your interest in attending the AESS 2018 Conference in Washington, DC.

Full Conference Registration includes:

  • Admission to the Opening Keynote and Reception, Wednesday, June 20.
  • All sessions Thursday-Saturday
  • Breakfast Thursday & Saturday
  • Thursday AESS Member meeting
  • Thursday evening Film Night
  • Friday evening Awards Reception
  • All plenaries and keynotes
  • All coffee and tea breaks plus snacks
  • Digital program via event ap

Single Day Registration includes:

  • All sessions for registered day, including any plenaries or keynotes
  • All coffee and tea breaks plus snacks for registered day
  • Digital program via event ap

Pre-Conference Workshops include:

  • Professional development workshop(s) in the morning, afternoon, or full-day
  • Coffee and tea breaks
  • Digital program via event ap

Food:

  • Lunch will be available for purchase Weds-Fri, with alternate dining options on- and off-campus; Sat lunch is included with full registration or Saturday single day rate.
  • Breakfast will be provided on Thursday and Saturday. Light snacks will be available Friday morning.
  • Coffee and tea breaks will occur in the morning and afternoon Thursday-Saturday.
  • Wednesday Opening Reception included with full registration.
  • Friday Awards Reception included with full registration and Friday single day rate.

Coming to AESS 2018?

We look forward to seeing you at the AESS 2018 Conference in Washington, DC.

In response to feedback from our last few events, we are making an effort to lessen our impact. See our full environmental goal statement for details.

If you’ll be joining us, we suggest you bring the following to help us with our green goals and to help you enjoy your visit to DC:

  • Refillable water bottle (or travel coffee cup if you like your hot beverages on the go).
  • Name badge clip or lanyard
  • Bag to carry goodies from vendors and all your essentials during the event
  • Appropriate clothes for your field trip

Visa and Letters of Invitation

Thank you for your interest in attending the AESS 2018 Conference in Washington, DC. We hope your travel and visa process goes smoothly and have created this page as a source of information.

Conference attendees who reside outside the United States may need to apply for a VISA at the American Embassy, consulate, or other visa-issuing office in their country of origin. Please begin your VISA application process as soon as possible, as applications may take several months to process. For information on obtaining your visa, go to: https://travel.state.gov/content/visas/en.html

Understand that presenters are responsible for their own travel and visas. We are happy to provide a letter of acceptance as documentation, once you have been notified that your proposal has been accepted. Please see directions below to obtain this document.

Many VISA issuing offices require that you present a letter of invitation to the conference, proof of conference registration, and airline ticket confirmation, along with your visa application. If you need a letter of invitation to the conference, please email support@aessonline.org the following information:

  1. Your full name as it appears on your passport
  2. Your professional or academic title
  3. The name of your school, department, institution, lab, or business
  4. Your full mailing address
  5. Are you the author of a paper that has been accepted for AESS 2018?
  6. If you are an author, please provide the Proposal Space ID (e.g. 558-12345) and the title of the paper.

All conference cancellations must be made in writing via mail, fax or e-mail to University Event Services. Cancellations postmarked by May 23, 2018 will receive a refund minus a $50.00 cancellation fee. There will be no refunds made after May 23, 2018. ***On campus residence hall room fees are non-refundable after June 1, 2018.***

Mail:
University Event Services, The University of Vermont
Attention: Registration Team
The Villa, 220 Colchester Avenue Burlington, VT 05405

If you have registration questions or concerns, please contact us at (802) 656-5665 ext. 2, or e-mail: EventRegistration@uvm.edu