Get Involved with AESS 2019

AESS Conferences are made possible by the generosity of volunteers, sponsors and exhibitors.

Our conferences are made possible in part by the generous support of our sponsors and exhibitors. This is the 11th annual conference for AESS, which has 650 members plus an active Listserv of more than 1500 participants.

The conference theme this year is “Sustainable Futures.” We are traveling to the sunshine state and our host is the University of Central Florida. Our conference is expected to draw over 400 academics, practitioners, and graduate students involved in environmental studies, science, policy, conservation, and sustainability.

AESS 2019 is a platform to showcase programs, publications, and other opportunities for engagement.

Benefits of becoming an AESS Sponsor

  • Unique opportunity to engage with a diverse group of over 400 academics, policy makers, and activists in the environmental and sustainability arenas.
  • Network with professors from more than 150 colleges and universities across the United States.
  • More than 150 graduate students from over 50 colleges and universities are expected to attend.
  • Sponsor names and contact information will be listed in the program, which remains on the website following the conference. Logos with direct links remain on the website for one year. The website is used by over 1,500 visitors: AESS members and members of the academic community.
  • Receive a complimentary list of AESS registrants following the conference (terms and conditions apply).

Sponsorship Levels

Platinum (limit 2) Gold Silver Bronze Friend
Price: $3,000 $1,500 $775 $450 $250
Registration
Complimentary conference registration 3** 2 1
Complimentary exhibit booth x x
Recognition
Name and 25 word description on exhibitor section of website x x
Sponsor recognition ribbons x x x x x
Recognition on sponsor section of website Logo Logo Logo Logo Logo
Social media mentions 4x 3x 2x 1x
Banner ad on event app x x x
Recognition on conference signage Logo Logo Logo Logo Logo
Recognition on plenary and keynote slides Logo Logo
Acknowledgement at keynote and plenary addresses x
Marketing
Advance registration list (available by request of sponsor) x x x x
Enhanced mobile app listing x x x x
Logo and 100-word pitch in pre-conference email x x x
Push notifications on conference mobile app 3 2

* Quantities are limited for some opportunities. Contracts with payment will receive priority.

** Platinum sponsor may choose splash page on event app in lieu of 3 complimentary registrations.

Exhibiting Information

Location:

Exhibitors will have table space in a prominent conference location

Coffee breaks and lunches will be served nearby to increase visibility and participation.

Hours: Thursday-Friday, 8am-5pm Exhibit Only
Price Business $775 $575 $375
Non-Profit $675 $475 $250
Packages
Complimentary conference registration 2 1
Exhibit booth with 6’ table and two chairs x x Unstaffed shared table*
Name and 25-word description on exhibitor section of website x x Name and link only
Exhibitor recognition ribbons for staff x x

Payment due date:

Space is limited. Please register and pay as soon as possible to reserve your table. All reservations must be received by May 19, 2019.

Shipping:

Exhibitors may pre-ship materials. Please note that exhibitors are responsible for all shipping costs.

Shipping address:
Peter Jacques/AESS
4297 Andromeda Loop N.
Howard Phillips Hall, Room 302
Orlando FL 32816-1356

Please contact the AESS Managing Director Carolyn Anthon, support@aessonline.org

*Field trips will occur Saturday this year, outside of exhibiting hours.

** Exhibitor fee includes entry to entire conference but does not include other “add-ons” or pre-conference workshop fees. Meals include breakfast and lunch Thursday-Friday and the Friday night reception. 

Attendee Scholarships             $500 each

AESS seeks to convene students, faculty and professionals – regardless of their ability to pay. Sponsoring an attendee to attend AESS is one of many ways to support inclusion and diversity as well as improve interdisciplinary collaboration. Scholarship includes conference registration and associated meals. Sponsors will receive their logo on a dedicated portion of the conference website and a statement of thanks at the Opening Reception.

Event Sponsorships

Opening Reception              Email to discuss

The opening reception is part of the official kick-off of the conference. Cocktails and networking precede the opening welcome and keynote address. Gain exposure and visibility through a handful of opportunities: distribute branded promotional items, have your logo prominently displayed in the reception hall, and have time on the stage to address attendees.

Plenary                                   Email to discuss

The plenary panel is the first session of our annual meeting and a visible and well-attended event. This is an opportunity to be thanked at the beginning and end of our largest session while your signage and logos are visible to the attendees throughout the meeting space. You’ll also get five minutes on stage to address attendees and be able to place information on all of the seats.

Awards Reception                Email to discuss

The awards reception is an annual AESS tradition, and attendees look forward to an evening to mingle after two days of sessions. The evening starts with cocktails and networking followed by speeches and awards distribution. This is an opportunity to be thanked at the beginning and end of our most-anticipated evening event. You’ll gain exposure and brand visibility plus get five minutes on stage to address attendees.

Advertising & Promotional Sponsorships

Branded Reusables              Email to discuss

Promote your company while also eliminating the need for disposable water bottles onsite. Our guests will have access to hydration stations to refill their bottles. Bottles will go to the first 250 registered guests plus volunteers and VIPs. Artwork will be designed in conjunction with AESS and vendor.

Technology Sponsorships

Mobile App Splash Screen                   $1,000

Your company ad or logo displays full-screen when the app is launched or refreshed. The app will be available for free to all attendees. Attendees engaged with last year’s app over 25,000 times. 1 opportunity available.

Sponsored Icon                                      $1,000

Your company will have a unique icon on the home page of the app providing a highly visible opportunity for users to learn about your organization. Attendees made over 6,000 taps on dashboard icons in 2018. 1 opportunity available

Complete contract online at aessconference.org/sponsorship

or email canthon@aessonline.org to request an invoice.

AESS Membership Pays off*

AESS members have the unique opportunity to participate in the following sponsorships at free/reduced rates.

Book/Publication Display                                

Showcase your publication in the exhibitor hall at a table set aside for AESS members. While this opportunity is of no-cost to members, space is limited and available on a first-come, first-served basis. Email to reserve your spot today.

Social Media Promotion                                  

Share news of your publications, promotions, successes across our social media platforms. Posting must be directly related to AESS member in good standing and used to increase visibility of member accomplishments. Fill out form at aessonline.org.

Coffee & Tea                         Email to discuss

Consider getting your department to sponsor morning or afternoon refreshments. The perks: attendees will be happily refreshed and your department will have visibility through signage, recognition online, and the opportunity to display materials. This is a great way to showcase your department’s programs and published works.

Hydration Station                 Email to discuss

AESS has worked to eliminate disposable water bottles at events by providing water filling stations in conveniently accessed areas. Ask your department to support this mission by sponsoring a station. Attendees will be happily hydrated and your department will have visibility through signage, recognition online and the opportunity to display materials.

Snack attack                          Email to discuss

Our attendees have sessions all day Thursday and Friday. Afternoon break is a popular time for guests to mingle and recharge. Consider asking your department to sponsor a break and help guests refuel. Your department will have visibility through signage, recognition online and the opportunity to display materials.

* NOTE: Membership must be in good standing with an expiration date of July 2019 or later.

Benefits to AESS Exhibitors

  • Unique opportunity to engage with a diverse group of over 400 academics, policy makers, and activists in the environmental and sustainability arenas.
  • Network with professors from more than 150 colleges and universities across the United States.
  • More than 150 graduate students from over 50 colleges and universities are expected to attend.
  • Exhibit hall will be accessible by summer faculty/staff/students plus the public and be in a central location accessed by many.
  • Exhibitor names and contact information will be listed in the program, which remains on the website following the conference.
  • Receive a complimentary list of AESS registrants following the conference (terms and conditions apply).

Advertising

The AESS program will be in the form of an electronic event app this year available for download on mobile devices and viewing on computer browsers.

Banner Ads will rotate throughout the event and continue to be visible on the event ap after the event ends.

Quantities limited to optimize views.

Banner Ads – $400

Format:

Please submit files/images 640 x 150 pixels, PNG, JPEG, or GIF (color) to Carolyn Anthon, support@aessonline.org

Deadline:

Ad deadline is June 1, 2019

As part of your participation in AESS 2018, you will have access to the attendee mailing and email list, which contains contact information, including email addresses, for those attendees who have not opted out to receive communications. Please remember that this list cannot be added to your internal database without obtaining permission from the user, and it should only be used to promote your involvement at the AESS 2018 Conference.

The following guidelines must be adhered to when using the attendee lists:

  1. Exhibitors/sponsors are entitled to use the attendee list only to promote their presence at this event.
  2. Conference attendee lists are to be used only to promote ASEE 2018 and/or to promote the exhibiting company’s presence and/or to promote the exhibitor products or services.
  3. Names and addresses from the attendee list may not be added to the exhibitor’s internal database in any way.
  4. Physical addresses can be used for multiple pre-conference mailings, and email addresses can be used for multiple communications prior to or during the event. However, only one email communication can be sent post conference for appropriate follow-up after the event, unless user opts-in to continue receiving correspondence from your organization.

Once you submit your order, your receipt will display on screen. A copy will be emailed to the address input above. Thank you for your support!

The Association for Environmental Studies and Sciences (AESS) is a non-profit organization (Taxpayer ID #27-4841089) with tax-exempt status granted under section 501(c)(3) of the Internal Revenue Code. There are a number of tax-advantaged giving opportunities available that enable you to help AESS while maximizing the deductions available to you for your contribution. Please consult your tax advisor.