Sponsorship & Partnership Comparison Chart

Student Impact Sponsor | $250

Ideal for: Organizations wishing to support student participation and early-career professional development.

Includes:

• Recognition as Student Impact Sponsor
• Logo placement on sponsor page within event platform
• Recognition slide during opening session
• One (1) student registration
• Social media acknowledgment

This accessible level directly supports student access while offering meaningful recognition.

Program Partner | $400

Ideal for: Universities and colleges recruiting master’s and doctoral student or faculty hires.

Includes:

• Virtual exhibitor booth featuring:
  • Program description
  • Faculty highlights
  • Recruitment video
  • Downloadable materials

• Logo placement on sponsor page
• Recognition during student-focused session or awards
• One (1) complimentary general registration
• Two (2) student registrations
• Pre- and post-conference attendee list (per guidelines)
• Social media spotlight

This package provides direct visibility among prospective students and faculty advisors in an academically aligned setting

Publisher & Academic Resource Partner | $500

Ideal for: Academic publishers, journals, textbook companies, and educational platforms.

Includes:

• Premium virtual exhibitor listing placement
• Rotating banner placement on event platform
• One (1) session sponsorship (logo + clickable link on session page)
• One (1) complimentary general registration
• Pre- and post-conference attendee list
• Dedicated social media spotlight across AESS outlets
• Logo placement on AESS website for one year

This level ensures consistent visibility among faculty decision-makers and researchers.

Institutional & Organizational Partner | $750

Ideal for: Nonprofits, agencies, research centers, foundations, and sustainability organizations seeking leadership visibility.

Includes:

• Virtual exhibitor booth
• Logo placement in the event lobby
• Verbal recognition during opening session
• One (1) session sponsorship (logo + optional pre-roll video placement)
• Two (2) complimentary general registrations
• Pre- and post-conference attendee list
• Featured social media spotlight
• Logo placement on AESS website for one year

This tier positions your organization as a visible leader within the AESS community and offers opportunities for high levels of engagement.

Optional Add-On Opportunities

Enhance your presence at any sponsorship level:

• Additional Student Registration – $15
• Additional General Registration – $125 (member) / $225 (non-member)
• Additional Session Sponsorship – $200
• Pre-Roll Video Placement – $250
• Dedicated Pre-Conference Email Feature – $300

Virtual Exhibitor Experience

Sponsors manage their own organizational profile within the PheedLoop platform, including:

• Logo and branding
• Description and promotional materials
• Video content
• Representative contact information
• Live chat and video meeting capability

Booths do not require live staffing but allow for direct attendee engagement and message tracking.

Sponsors receive access to attendee lists in accordance with AESS digital communication guidelines.

CONTRACT & ONLINE PAYMENT

Sponsors and exhibitors request an invoice by emailing canthon@aessonline.org. 

Terms and Conditions

• Code of Conduct: All sponsors and AESS attendees are expected to adhere to the conference code of conduct. By completing an application to exhibit or be a sponsor, you acknowledge that you have reviewed and will abide by the code.

• Payment & Cancellation Policy: Full payment is due to receive access to the virtual event platform. Payment is expected by June 1 unless other arrangements have been made. Refunds will not be issued.

• Conference Participation: Complementary conference registration gives access to the virtual portal before, during and after the event. AESS welcomes sponsor participation in and during sessions in the capacity of an attendee and encourages networking and collaboration for all of our guests. 

• Digital Solicitation Guidelines: As part of your participation in AESS 2026, you will have access to the attendee mailing and email list, which contains contact information for those attendees who have not opted out to receive communications. Please remember that this list cannot be added to your internal database without obtaining permission from the user. Conference attendee lists are to be used only to promote AESS 2026 and/or to promote the exhibiting company’s presence and/or to promote the exhibitor products or services. Physical addresses can be used for multiple pre-conference mailings, and email addresses can be used for multiple communications prior to or during the events.

• Event Portal: Sponsors will have a robust profile listing on the event portal. It is the responsibility of the sponsor to populate information and maintain this profile through the event. AESS is not responsible for the accuracy of sponsor/exhibitor information contained in the profile.
• Registration: Sponsors will receive an invitation to register once contract payment has cleared and registration is open for the event.

Who do I contact with questions?

Carolyn Anthon (AESS)

What items can I add to my exhibitor or sponsor page?

1. Just about every sponsor opportunity that involves placing an image in the PheedLoop system also supports GIFs. GIFs are a powerful way to create more engaging and animated visuals, and even support additional sponsors in one graphic. Just watch out for the size of GIFs, try to keep them under 5 MB.
2. A lot of graphics don’t have specific dimensions associated with them because they depend greatly on the natural proportions of logos being uploaded. Some areas in PheedLoop will suggest sizes and resolutions, others may not.
3. Exhibitor and Sponsor pages support a single MP4 file up to 100 MB (duration of video depends on resolution, usually 5 – 10 minutes of HD quality), typically 16:9 aspect ratio. Videos are displayed on loop and start muted.
4. A single page PDF used for article or exhibition posters may be utilized. This will be available for attendees to view or download. Max size: 25MB.

How do I manage my organizational listing?

Watch out for a welcome email once your application has been processed. You’ll log into your dedicated portal and customize it to fit your needs.

Where can I pre-ship materials?

NA