On campus dorm rooms or off-site hotel rooms are available.
For guests traveling with families, we’ve compiled a list of things to do near to UCF. If networking with other families is a priority, email firstname.lastname@example.org. Attendees may bring guests on AESS field trips, but please note age requirements, where necessary.
Food and Beverages
AESS 2019 registration will include breakfast and coffee plus evening receptions (for registered days). Guests will have the option to add other meals to their registration or eat elsewhere.
Sustainability at AESS
AESS strives to meet benchmark standards for sustainability at our events. However, we are often limited by the capabilities of our site hosts and financial constraints. We welcome feedback and suggestions on our events and hope you appreciate efforts that go into making our event as sustainable as possible. We look forward to improving our environmental footprint year-to-year.
AESS Managing Director
for questions related to sponsorship, exhibiting, registration or AESS membership
University of Central Florida Site Coordinator
for questions related to venue, lodging, and local transportation
AESS Conference Chair, AESS President-Elect
for questions related to proposals and sessions
Lodging and Travel Details
Available through the online registration process. Rooms must be booked by June 1.
- Single private room in apartment unit.
- Attendees may request up to 3 suitemates during online registration.
- Apartments are four bedroom, 2 bathroom suites.
- Full kitchen including fridge, oven/range, sink
- Linens include two sheets, one pillow, one pillowcase, one blanket, two bath towels, two washcloths, and one bath mat. Soap and cups are also included.
- Beds will NOT be lofted for the summer
- Extend your stay through Sunday, June 30; these post-conference rooms are limited and available on a first-come, first-served basis.
- Check-in after 2pm. Late check-in by request up to 9pm. Check-out prior to 11am.
AESS has reserved a block of rooms at the Doubletree by Hilton Orlando East. Rooms are available Tuesday June 25 through Saturday June 29*.
Hotel address: 12125 High Tech Ave Orlando FL, 32817
- Call hotel to make reservations the hotel (407) 275-9000 and mention “AESS 2019 Conference”
- Direct Booking link: http://group.doubletree.com/AESS2019
Reservations are the responsibility of individuals. All reservations must be accompanied by a deposit or guaranteed with a major credit card individually. Hotel will not hold any reservations unless secured by one of the above methods.
Reservations by attendees must be received on or before May 26, 2019. Thereafter reservations will be taken on a space available basis only.
Rates (all in USD)
- King $129 per night (plus taxes and fees)
- Two Double Beds $139 per night (plus taxes and fees)
All rates are subject to applicable state and local taxes.
*Group room rates will be honored, based on availability at time of booking, for guests wishing to extend their stay by 5 days before and 5 days after the block dates.
Full hot breakfast buffet, high speed wireless internet and self-parking are included in the rate.
Local Transportation Availability
Orlando is very much a car-driven community and most visitors end up renting cars during their stay. However, there are a few alternative transportation options available to conference attendees. Uber and Lyft services are readily available around the campus area and are often a low-cost way to get around town. For on-campus transport, there are free campus shuttles that run Monday-Thursday, 7am-4pm during the summer. The Black route runs clockwise around campus and the Gold route runs counterclockwise (download map). There is limited local bus service through the Lynx system which runs every 60 minutes. The bus fare is $2 per trip. It is possible to ride the Lynx bus from the Amtrak station downtown if you are coming in to Orlando on the train, but due to the length of the ride it is not a recommended transportation option.
Walkability of Conference
UCF’s campus is designed in a circular pattern that makes walking around campus very easy to do. On- campus housing facilities are approximately 0.4 miles from the Student Union (about a 5-10 minute walk) which offers a number of dining options. 63 South, one of UCF’s main dining halls, is located just next door to the Apollo and Libra on-campus housing communities. Most conference activities will be housed in the Student Union and surrounding classroom buildings, making it easy to get from one panel presentation to the next. Some off-campus hotels are within walking distance to UCF as are a number of dining options.
Orlando International Airport (MCO) is the main airport in Central Florida. It is located approximately 20 miles SW of UCF. This airport provides scheduled non-stop service to 81 destinations in the U.S. and 53 international destinations. It is served by 35 passenger airlines.
For ground transportation options, all major rideshare companies (Uber, Lyft, and Wingz) may drop off and pick up at the airport. Taxis are located at both terminals and charge the same rate regardless of the number of passengers. The approximate cost from the airport to UCF is $45-$55. Shuttle vans are located at both terminals and are operated by Mears transportation group; one-way prices vary but usually average around $30 to the UCF area. Most major rental cars are located on-airport without the need for a shuttle bus to pick up your rental car.
* * *
Orlando Sanford Airport (SFB) is located approximately 18.6 miles NW of UCF. The main airline at this airport is Allegiant Air. For ground transportation options, Yellow Cab taxis are located at the terminal, and there are 9 major rental companies located at the terminal.
We are proud to report that AESS 2019 will feature balanced, all-vegetarian entrees and sides for all our catered meals.
- Lunch will be available for purchase Weds-Fri, with alternate dining options on- and off-campus.
- Breakfast will be served on Thursday and Friday.
- Coffee and tea breaks will occur in the morning and afternoon Thursday-Friday plus during pre-conference workshops.
- Light breakfast available for pre-conference attendees on Wednesday.
- Wednesday Opening Reception included with full registration.
- Friday Awards Reception included with full registration or Friday individual day registration.
Parking on Campus
Visitors to the UCF campus must purchase a daily or hourly parking permit. Daily or hourly permits may be purchased at the Visitor and Parking Information Center. The options for short-term parking are timed spaces located at the Visitor and Parking Information Center, or the coin meter spaces located throughout the campus. Payment must be made prior to parking. The Visitor Center accepts cash or credit card (Visa, MasterCard or American Express). The permit pay stations accept cash or credit card. No change is given from the permit pay machines.
Options for Visitor Parking:
- $5.00 Daily Permit: Available at the Visitor and Parking Information Center. Daily
permits are valid on all of the “D” parking lots and unreserved garages. The “D”
parking areas are denoted with green signs. Daily permits are also available at any of the pay stations located throughout campus. The pay stations accept cash (no change given) or credit card. After 5:30 p.m. daily parking permits are $3.00.
- Short Term Parking: 1 or 2 hour timed pay-by-space parking spaces are located at
the Visitor and Parking Information Center in parking lot B-6.
- Coin Meter Parking: Coin meters are located throughout the campus. Please take
note of the time limit posted on each meter location.
The Visitor and Parking Information Center is located at the corner of Central Florida Boulevard and Gemini Boulevard South.
- Econ River Wilderness Trail which is very close to UCF (http://www.seminolecountyfl.gov/locations/econ-river-wilderness-area.stml). The trail is a 2-3 mile hike depending on which loop you take.
- Black Hammock Trail area that is close by and has airboat rides (http://www.blackhammockairboatrides.com/).
- Wekiwa Springs State Park is really nice, but it’s about a 45-50 minute drive from UCF (https://www.floridastateparks.org/index.php/parks-and-trails/wekiwa-springs-state-park).
Visit Living Social for passes and deals on things like Wonder Works Orlando
Directions to the UCF Main Campus:
From Orlando International Airport:
Go east on 528 to 417 north. Take 417 North to University Blvd. Exit east onto University Blvd. Continue east on University Blvd. for approximately two miles and it will take you to the main entrance to the campus. Make a right turn at the first light, Gemini Blvd. Follow the signs to the Visitor’s Information Center.
From Orlando Sanford Airport:
Take Lake Mary Blvd. to 417 South. Take 417 South to the University Blvd. exit. Exit east onto University Blvd. Continue east on University Blvd. for approximately two miles and it will take you to the main entrance to the campus. Make a right turn at the first light, Gemini Blvd. At the first stop sign you will see directions to the visitor’s information booth.
From The North:
Option 1 – Take the Florida Turnpike South to 408 east. Take 408 east to 417 North toward Sanford. Exit off of 417 to University Blvd. East. Take University Blvd 2 miles and it will take you to the main entrance of the campus. Make a right turn at the first light , Gemini Blvd. Follow the signs to the Visitor’s Information Center.
Option 2 – Take I-95 South to SR 50 West. Take SR 50 to Alafaya Trail. Make a right hand turn on Alafaya Trail. Continue on Alafaya Trail to University Blvd. Make a right turn on University Blvd. and you are on campus. Make a right turn at the first light, Gemini Blvd. Then follow the signs to the Visitor’s Information Center.
From The South and Melbourne Area:
Option 1 –Take the Florida Turnpike north and exit onto I-4 East. Continue until you reach 408 east. Take 408 east to 417 North toward Sanford. Exit off of 417 to University Blvd East. Continue on University Blvd. for 2 miles and it will take you to the main entrance of the campus. Make a right turn at the first light, Gemini Blvd. Follow the signs to the Visitor’s Information Center.
Option 2 – Take I-95 north to 520 West. Continue West and the road will merge with SR 50. Take SR 50 West to Alafaya Trail. Make a right turn on Alafaya Trail. Continue for approximately 2 miles to University Blvd. Make a right turn on University Blvd. and you will be on campus. Make a right turn at the first light,Gemini Blvd. Follow the signs to the Visitor’s Information Center.
From The East, Titusville and Daytona:
Option 1 – Take Highway 50 West to Alafaya Trail. Turn right on Alafaya Trail, go north for two miles. Turn right onto University Blvd. and you are on campus. Make a right turn at the first light Gemini Blvd. Follow the signs to the Visitor’s Information Center.
Option 2 – Take I-4 West to 417 South. Exit off of 417 at University Blvd. East. Continue on University Blvd East and it will take you to the main entrance of the campus. Make a right turn at the first light, Gemini Blvd. Follow the signs to the Visitor’s Information Center.
From The Tampa Area:
Take I-4 east to 408 east toward Titusville. Take 408 to 417 North toward Sanford. Exit off of 417 at University Blvd.East. Continue going on University Blvd and it will take you to the main entrance of the campus. Make a right turn at the first light, Gemini Blvd. Follow the signs to the Visitor’s Information Center.
UCF is committed to minimizing its environmental footprint by fostering a culture that reduces, reuses, and recycles waste. To support a closed-loop waste management processes, the University’s innovative practices include partnering with suppliers who share its vision, working to reduce source packaging, enabling recovery and reuse of discarded materials, and recycling waste to create raw materials for other purposes. UCF is always seeking new and innovative ways to minimize its environmental footprint and is on track to meet its goal of a 75% recycling rate by 2020.
As of 2015, 13 of UCF’s new construction buildings have achieved LEED Silver certified or higher.
Nearly 60% of UCF’s campus land is designated as conservation boasting vast wetlands, upland preserves, and multitudes of plant and animal species. This rich and horticulturally diverse visual landscape exemplifies the composition of Central Florida’s native environments. In order to preserve these treasures for future generations, UCF employs the best practices to protect native vegetative communities and wildlife habitat. The University strives to create a campus outdoor environment that promotes comfort, security, sustainability, and a regional sense of place for everyone to enjoy.
AESS 2019 has committed to the following Green Initiatives
- Providing only vegetarian meals, with an emphasis on local sourcing.
- Reducing waste through:
- Use of digital program
- Eliminating use of single-serve, pre-packaged food items
- Collaborating with UCF’s office of sustainability
- Reducing food waste by collaborating with UCF Catering.
- Reducing plastic waste by:
- Asking all participants to bring their own reusable water bottles.
- Not offering plastic bottles.
- Requesting that caterers reduce plastic packaging, when possible.
- Collecting and reusing plastic badge holders from previous AESS conferences.
- Encouraging environmental education through:
- Including an Orlando sustainability tour in our field trip options.