Contact the Registration Team to request your change during online registration. Make sure you reference AESS 2019 as the event.

University Event Services, The University of Vermont
Registration Team
The Villa, 220 Colchester Avenue Burlington, VT 05405
Phone: 802-656-5665, Ext.2
Fax: 802-656-9910
Email: EventRegistration@uvm.edu

You can check-in beginning at 3:00 PM on the day of your registration at the Lake Claire Apartments. Late check-in is available until 9:00 PM.

Dorms are single private room in apartment unit. Attendees may request up to 3 suitemates during online registration. Linen package includes two sheets, one pillow, one pillowcase, one blanket, two bath towels, two washcloths, and one bath mat. Soap and cups are also included.

Beds will NOT be lofted for the summer.

We suggest you pack the following:

• device chargers
• power strip or extension cord
• snacks
• medicine (OTC and Rx)
• tissues
• toiletries
• travel alarm clock

The University dorms are for occupants ages 18 or older. Please use the AESS hotel block or an alternate arrangement if you have younger guests.

Yes, submission of and/or acceptance of an abstract does not constitute registration to the convention. All speakers and presenters must be registered attendees.

Select UCF Guest on your wifi list and click the button to acknowledge terms of agreement.

Username:  Lab_IT_AESS_2019  (note the _ which must be included, this is not case sensitive)

Password: Sustainable19!  (case sensitive, ! is necessary)

This is enabled only through June 26-29th and will only work on the console/teaching computers of the rooms we have reserved and will not work elsewhere.

Hopefully there are no issues during the conference. However, you or any of the presenters can contact us by calling 407-823-5117 and specifying whether there is a loginissue or other issue (projector, microphone, Crestron system, etc) as this will determine which team is alerted and sent out; OIR or our Deskside Support Team.

Posters will be displayed on trifold boards. Please print no larger than 36″x48″ for display. Thumbtack fasteners will be provided.

Rooms will be equipped with a computer and projector, and log-in information will be provided. You may bring your laptop, but see note below:

At UCF, all classrooms have a computer and projector that you can load Windows-compatible powerpoints/slides on for presentation. And, while there is usually the capacity to plug in a laptop (Mac users need their own dongle), this option has not been reliable in the past.

In order to significantly reduce the need for time-consuming tech help, we ask that you bring a thumb drive with your  Windows-compatible presentation to the session and load these prior to the panel on the PC that is present in your presentation room.

Internet capability should be good on these machines so you could consider emailing your presentation or uploading to a Google site as back-up plans.  But the presentations must be readable on PCs!  Session chairs or moderators: please ask your session presenters or panelists to meet you before your session begins so you can upload and organize slides.

We get it. Florida is touristy. Mom or dad (or another relative) in town with you? Have them stop by the registration desk to get a guest pass for your panel only.

AESS members in good standing (e.g. current, paid) may log into their account at aessonline.org and view the discount code in their member profile. The discount code is displayed in the “discount” section. Click the discount tab to view the code. Type the code into the “admin use only” field under the member rate selection dropdown box.

If trips are still open, yes. You will have the option to register at time of check-in.

You must email canthon@aessonline.org for the discount directive.

FULL conference admission includes the following: Wednesday Reception and opening keynote, breakfast Thursday-Friday, all sessions, plenary, and keynote Thurs-Friday. Lunch, the Thursday mixer, and field trips are add-ons.

Breakfast and coffee are provided daily.

Thursday-only registration includes all sessions and events (except the mixer) on Thursday.

Friday-only registration includes all sessions and events, even the reception, on Friday.

Pre-conference only (workshop-only) attendees have the option to join in on AESS social gatherings by adding-on the Wednesday reception. Light continental breakfast will be provided Wednesday.

LUNCH is available to purchase at on- and off-campus eateries. Meal cards or boxed lunches may be purchased through registration.

All conference cancellations must be made in writing via mail, fax or e-mail to University Event Services. Cancellations postmarked by May 26, 2019 will receive a refund minus a $50.00 cancellation fee. There will be no refunds made after May 26, 2019.

**On campus residence hall room fees are non-refundable after June 1st, 2019**

University Event Services, The University of Vermont
Registration Team
The Villa, 220 Colchester Avenue Burlington, VT 05405
Phone: 802-656-5665, Ext.2
Fax: 802-656-9910
Email: EventRegistration@uvm.edu

Attendees at AESS events dress comfortably. That might mean a shirt and tie for someone, and it might mean cut-offs and Birks for another. Wear clothes you don’t mind being in all day, and make sure you dress appropriately for field trips.

FULL conference admission includes the following: Wednesday Reception (vegetarian appetizer buffet, lemonade, tea, water, cash bar); breakfast Thursday-Friday, and Friday night Awards Reception (buffet vegetarian dinner with apps, lemonade, tea, water, cash bar). Thursday-only registrants are welcome to join the Wednesday keynote. Please RSVP during registration. Friday-only registration includes the evening reception on Friday. Pre-conference only (workshop-only) attendees have the option to join in on AESS social gatherings by adding-on the Wednesday reception.

Traveling with someone who isn’t attending the conference? You may purchase a guest pass for Wednesday and/or Friday receptions. You may also purchase a guest pass for field trips.

There will be a cash bar both Wednesday and Friday evening. Bartenders are provided by the event venue and will not serve alcohol to persons under 21 years of age.

YES! The Thursday evening mixer is intended for folks who are early-career, young-professionals or students. Anyone who feels they might benefit from attending is welcome to participate.